THE NON EDUCATOR
A staff representative must be elected for non-teaching staff.

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Unit 9: Non-Educator Representative
Click below to listen to Thandie taking you through the learning outcomes of this unit.
Be
Say
Do
  • Able to maintain
    confidentiality
    about all
    matters
  • A representative
    for non educator
    staff needs and
    interests at
    meetings
  • Represent staff
    members who are
    non educators
  • Speak up for the
    interests of the staff
    as a whole
  • Prepare reports
    and submit
    information when
    asked to do so
  • Report honestly
    and fairly about
    issues relating to
    non-educator
    staff
Skills
  • Commitment to representing staff
  • Willingness to communicate and share specialist expertise
MEETINGS
Before: Planning a meeting
The chairperson and secretary are usually the people who plan a meeting. Good planning helps to ensure that everyone sticks to the main topic of the meeting.
Step 1: Preparing the agenda
The chairperson and secretary draw this up. List the points that will be discussed at the meeting, taken from the Matters Arising of the previous meeting. The decisions made then should now be reported upon.
Step 2: Prioritising issues
The agenda is a list of the most important issues for the members to discuss, arranged points in order of priority. The chairperson should check the minutes of the previous meeting in order to have a clear memory of the issues raised. The matters arising from these minutes will be based on this and may include the following:
Tasks: these require a report-back
  • Matters for which further information was required
  • Matters that were deferred to this meeting
Step 3: Planning the timing
Tasks: these require a report-back
  • When? The meeting begins and ends
  • How much? Time to allocate for each agenda item, in order of priority.
  • When? The meeting begins and ends
Step 4: All the relevant people should be notified
They must be informed of the date, time and venue of the meeting, as well as the agenda.
This is a job for the secretary.
During the meeting
Tips
Running meetings – an important role of the chairperson

The chairperson plays an important role in meetings.

They must set the pace for the meeting, making sure that people stick to the topics and that democratic decisions are taken.
Dealing with difficult people at meetings
Audio
Click to listen to Mr Penny Processor
taking you through dealing with difficult people at meetings
After the meeting
The following is important for the Chairperson after the meeting:
  • Check the draft minutes are correct (as supplied by the Secretary)
  • Check
    Ensure that the minutes are sent out to members
  • Check
    Ask the secretary to follow up on tasks (use the minutes to assist with this)
Minutes Template
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