THE TREASURER
The Treasurer is an important member of the SGB because he / she takes responsibility for the financial progress and reporting of the school.

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Unit 2: The Treasurer
Click below to listen to Mrs Mmadichelete taking you through the learning outcomes of this unit.
It should be noted that all of office-bearers cannot serve for more than 1 year without re-election.
Do's
A Treasurer must:
  • be elected
  • is an office bearer
The SGB must:
  • raise extra funds to improve support to learners 
  • establish a school fund 
  • open a school bank account 
  • ensure all money is paid into the school bank account 
  • make sure that all school assets are only used for educational reasons 
  • prepare a budget each year 
  • present the budget to parents and get their approval 
  • determine school fees if the majority of parents agree to this
  • enforce payment of school fees 
  • keep records of:
  • grant fee exemption after following the correct process
  • money received 
  • money spent 
  • assets
  • financial transactions
  • appoint an accountant and auditor to look at the financial records of the school 
  • submit a copy of the annual financial statements (that have been checked by the auditor) by the end of June for the last year (Jan – Dec) 
What should we expect from the SGB Treasurer?
Audio
Click below to listen to Mrs Mmadichelete talking about what is expected from the treasurer
Skills
Audio
Click below to listen to Mrs Mmadichelete taking you through the treasurer's required skills
MEETINGS
Before: Planning a meeting
The chairperson and secretary are usually the people who plan a meeting. Good planning helps to ensure that everyone sticks to the main topic of the meeting.
Step 1: Preparing the agenda
The chairperson and secretary draw this up. List the points that will be discussed at the meeting, taken from the Matters Arising of the previous meeting. The decisions made then should now be reported upon.
Step 2: Prioritising issues
The agenda is a list of the most important issues for the members to discuss, arranged points in order of priority. The chairperson should check the minutes of the previous meeting in order to have a clear memory of the issues raised. The matters arising from these minutes will be based on this and may include the following:
Tasks: these require a report-back
  • Matters for which further information was required
  • Matters that were deferred to this meeting
Step 3: Planning the timing
Tasks: these require a report-back
  • When? The meeting begins and ends
  • How much? Time to allocate for each agenda item, in order of priority.
  • When? The meeting begins and ends
Step 4: All the relevant people should be notified
They must be informed of the date, time and venue of the meeting, as well as the agenda.
This is a job for the secretary.
During the meeting
Tips
Running meetings – an important role of the chairperson

The chairperson plays an important role in meetings.

They must set the pace for the meeting, making sure that people stick to the topics and that democratic decisions are taken.
Dealing with difficult people at meetings
Audio
Click to listen to Mr Penny Processor
taking you through dealing with difficult people at meetings
After the meeting
The following is important for the Chairperson after the meeting:
  • Check the draft minutes are correct (as supplied by the Secretary)
  • Check
    Ensure that the minutes are sent out to members
  • Check
    Ask the secretary to follow up on tasks (use the minutes to assist with this)
Minutes Template
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Treasurer’s Checklist
How to be sure that you are attending to all your tasks
This checklist can help you plan your work as Treasurer. It can also assist you in the implementation, monitoring and evaluation of your performance in this role. Use it to make sure nothing important is left out.
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The Treasurer

After reading the full version of the treasurer’s roles and responsibilities, you can test your understanding by taking the quiz below.

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Copyright © Matthew Goniwe School of Leadership and Governance (MGSLG) First edition 2018.
 
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